Recruitment Privacy policy

Last Updated and Effective: 20 March 2025

Overview

We take your privacy extremely seriously. This policy relates only to the recruitment services provided via this website, and describes what personal data we collect, why and how we collect it, who we share it with, and how you can contact us if you have any queries or concerns about this information. It also describes your data protection rights (as applicable), including a right to object to some of the processing which we carry out. More information about your rights, and how to exercise them, is set out in the Privacy Rights sections below.
Our recruitment website is operated on behalf of the following companies:

Hawk-Eye Innovations Limited
Hawk-Eye Innovations North America LLC
Hawk-Eye Innovations Saudi for Sports

(The above companies are hereinafter referred to as “Hawk-Eye”. Hawk-Eye is part of the Sony Group whose ultimate parent company is Sony Group Corporation.)

Information we collect

What sort of data do we collect?

We collect personal data about you to help in the recruitment process. The exact data we collect during the recruitment process can differ depending on the country in which the job is located, and any specifically necessary data will be made clear to you throughout the process. Such personal data may consist of:

Contact information: such as your name, address, e-mail address, phone number and other contact media.
Identification and immigration information: such as your date of birth, passport number, government identification numbers (e.g. social security number), and details of your eligibility to work.
CV/Resume and application information: such as your education history and work history, your skills, other information you choose to provide in social media (such as LinkedIn) and in your CV/Resume and your responses to questions presented in the website, background checks, including criminal record checks, security vetting, credit history and other details of your application.

Personal data about you provided by third parties

The following third parties may provide personal data about you:

Recruitment agencies that you have selected to search for jobs and submit job applications on your behalf may provide us all the above information about you;
Third parties that you have selected to provide your references may provide information on your time and performance at previous employers;
Organisations approved to undertake criminal records checks, governmental bodies authorised to provide the criminal records;
Publicly available sources which we use to confirm the information you provide as part of your application.

Note: This Privacy Policy does not cover background screening conducted by third-party background check vendors, including background screening subject to the federal Fair Credit Reporting Act (FCRA) in the United States. We provide separate supplemental notices for such screening.

Do we collect any sensitive personal data?

We do collect and process sensitive personal data where it is necessary for the recruitment process and in compliance with all applicable legislation, specifically:

Government identification number (e.g. social security number)
Passport number
Racial/ethnic origin
Criminal record
Marital Status (U.S. only)
Gender (U.S. only)
Disability (U.S. only)
Veteran status (U.S. only)

We will explain, when this is collected, whether and why this data is mandatory and our legal basis for the collection.

How do we use the information we collect?

We use contact information, Identification and immigration information, CV / Resume and application information for the following purposes and in accordance with the following legal basis: :

Where necessary for our legitimate interests, as listed below, and where not overridden by your data protection rights:
- receiving and reviewing job applications;
- administering and managing your registrations and job applications;
- recruiting and selecting staff for roles we have advertised and for which you have applied;
- protecting our legitimate business interests and legal rights. This includes, but is not limited to, use in connection with legal claims, compliance, regulatory, auditing, investigative and disciplinary purposes (including disclosure of such information in connection with legal process or litigation) and other ethics and compliance reporting requirements.
Where this is necessary for us to administer any future contract of employment and employment record;
Where necessary to comply with a legal obligation:
- meeting requirements to ensure you are eligible to work under local laws, including immigration laws;
- making deductions from payroll for tax and social security purposes and providing information to tax and social security authorities, as required by law and where you have successfully obtained a role at Hawk-Eye.

We use contact information, CV / Resume and application information for the following purposes and in accordance with the following legal basis: :

Where you have given your consent (Where we ask for consent, you are free to withhold or revoke it):
- sending you alerts about new roles at Hawk-Eye

We use sensitive personal data for the following purposes and in accordance with the following legal basis:

For data relating to racial and ethnic origin, we would rely on your explicit consent under Article 9(2) (a) to use this data for any legal requirements to use this data to report diversity information or for our own diversity studies.

For other sensitive personal data listed above, we would rely on Article 9 (2) (b) to use this data for the purposes of receiving and reviewing job applications; administering and managing your registrations and job applications; recruiting and selecting staff for roles we have advertised and for which you have applied; to use in connection with legal claims, compliance, regulatory, auditing, investigative and disciplinary purposes (including disclosure of such information in connection with legal process or litigation) and other ethics and compliance reporting requirements; administering any future contract or employment and employment record, to meet requirements to ensure you are eligible to work under local laws; and making deductions from payroll for tax and social security purposes and providing information to tax and social security authorities, as required by law and where you have successfully obtained a role at Hawk-Eye.

Sharing information about you

Your personal data will be shared as follows:

We share some of your personal data, such as identification information, contact information, skills and experience information and CVs, with Sony People Solutions Inc. (located in Japan) and other companies in the Sony Group, which operate in various countries (including, for example, the U.S., Japan, and India) to administer and manage group functions, including to manage your registration on the website and your application for a role at Hawk-Eye.
We share some of your personal data, such as identification information, contact information, skills and experience information and with companies providing services under contract to the Sony Group, such as Ashby (in the U.S.), the IT provider of this recruitment portal, recruitment agencies and services (such as LinkedIn) supporting our recruitment process, and external auditors.
Personal data will also be shared with government authorities and/or law enforcement officials if required for the purposes above, if mandated by law or if required for the protection of our legitimate interests in compliance with applicable laws.

International transfers of your personal data

Hawk-Eye is part of the Sony Group and the Sony Group is a global organisation. For the purposes explained in this policy, your information may be transferred to other companies within the Sony Group and third parties in countries such as the U.S. and Japan, which may not have the same level of protection laws as those in the country in which you are located. Details of the recipients are provided in the ‘Sharing information about you’ section.

When making international transfers out of the EU or the UK we rely on adequacy decisions such as those with the EU, UK and Japan and/or we use standard contractual data protection clauses, which have been approved by the European Commission and/or the UK Information Commissioner's Office. For further information, including to obtain a copy of the documents used to protect your information, please contact us as described in the “Contacting Us” section below.

When making international transfers out of China we try our best to ensure that your personal information is as fully and equally protected as it is in China, such as obtaining your consent for international transfers out of China and signing contractual data protection clauses of international transfers with overseas recipients to clarify their obligations and responsibilities for personal information protection. For further information, including how to exercise your rights to the overseas recipients or require us by law to provide you with relevant information about the international transfers, please contact us as described in the “Contacting Us” section below.

How is this data safeguarded?

We take commercially reasonable steps to protect your personal information. This includes setting up processes and procedures to minimise unauthorised access to or disclosure of your information, and we use reasonable efforts to obtain the agreement of companies in the Sony Group and third-party service providers to take steps to protect the confidentiality, security, and integrity of personal Information we share with them. However, no electronic data transmission or storage of information can be guaranteed to be 100% private and secure.

Use of AI

We may use, and the companies with whom we share your personal information may use, AI as part of their data processing activities. We test and review these tools regularly from a legal, security, privacy and ethical perspective. We will always be transparent with you about our use of AI.

Retention

If you are unsuccessful with your application, we will anonymise your personal data after 90 days and fully delete that data after one year. If you apply for another job after 90 days but before one year, we will reactivate your account, and the time period will reset. If you are successful with your application, the retention periods in your employee privacy notice will apply.

Notice Regarding “Do Not Track” Signals

Your browser settings may allow you to automatically transmit a so called “Do Not Track” signal to websites and online services you visit. We currently do not alter its practices when it receives a “Do Not Track” signal. More information is available at http://www.allaboutdnt.com. Also note that third parties may collect personal data about your online activities over time and across different websites when you visit our websites or other online websites and services.

Japan Privacy Rights Notice

In the event an applicant requests that his/her personal information be disclosed, corrected, added to, deleted, or that its use or provision to third parties be suspended (collectively, “disclosure, etc.”), we will respond promptly after properly confirming his/her identity. If you have any questions or comments regarding the privacy rights of your personal information, or this Privacy Policy, please contact us by using the details set out in the “Contacting Us” section below.

UK and EU Privacy Rights Notice

You have the right to ask us for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide in a structured, machine-readable format (data portability). In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement). Where we have asked for your consent, you may withdraw consent at any time. If you ask to withdraw your consent to us processing your data, this will not affect any processing which has already taken place at that time.

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep. If you have unresolved concerns, you have the right to complain to a data protection authority.

How to Exercise Your Rights

You can exercise these rights by contacting the relevant privacy contact in the “Contacting Us” section below.

Australia Privacy Rights Notice

In relation to Section “International transfers of your data” above, we will disclose your personal data to parties in a number of countries, including the United States of America, Japan, and the United Kingdom. From time to time, we will need to disclose your personal data to parties in other countries not on this list. This will be on an ad hoc or case by case basis and for the purposes for which we collected your personal data.

Complaints: If you are concerned that we have not complied with your legal rights or applicable privacy laws, you may bring a complaint internally through our complaints process or you may decide to make a formal complaint with the Office of the Australian Information Commissioner (www.oaic.gov.au) (which is the regulator responsible for privacy in Australia). We will deal with complaints as follows:

Step 1: let us know
If you would like to make a complaint, let us know by using the details set out in the “Contacting Us” section below.
Step 2: investigation of complaint
Your complaint will be investigated. A response to your complaint will be given in writing within a reasonable period.
Step 3: contact OAIC
We expect that our procedures will deal fairly and promptly with your complaint. However, if you remain dissatisfied, you can also contact the Office of the Australian Information Commissioner as follows:
- Office of the Australian Information Commissioner (OAIC)
- Complaints must be made in writing
- Tel: 1300 363 992
- Address: Director of Compliance
- Office of the Australian Information Commissioner
- GPO Box 5218
- Sydney NSW 2001
- Web: www.oaic.gov.au

New Zealand Privacy Rights Notice

Nothing herein shall limit the rights of customers under the Privacy Act 1993. All instructions regarding your data and queries from you will be followed up and answered by us as soon as possible.

Malaysia Privacy Rights Notice

In view of the implementation of the Personal Data Protection Act 2010 (“Act”), we recognise the need to process all personal data obtained in a lawful and appropriate manner. The legal responsibility for compliance with the Act lies with us, which is the “data user” under the Act. Compliance with this Privacy Policy and the Act is the responsibility of all employees of us. As and when we are required to collect personal data, we and our employees must abide by the requirements of this Privacy Policy and the Act. In the context of the Act, “processing” is defined as including the collection, recording, holding or storing of personal data which includes, inter alia, NRIC numbers, home address and contact details.

A data subject has the following rights under the Act:

Request for access to personal data held on the individual, the purpose for which the personal data is being used and those to whom it has, or can be disclosed;
Prevent data processing that is likely to cause distress or damage;
Take reasonable action to stop the use of, rectify, erase, and/or dispose of inaccurate personal data; and
Withdraw consent given to us.

Any individual who intends to exercise the abovementioned rights or has any inquiries regarding this Privacy Policy should make a written request to us at the details set out in the “Contacting Us” section below. We will generally be able to respond to such queries and/or requests within 30 days.

Singapore Privacy Rights Notice

We collect, use, disclose, manage and handles Personal Data that is subject to the Personal Data Protection Act 2012 (No. 26 of 2012) (“the Act”). Please read this Privacy Policy carefully. By accessing our website, using any services provided by us, signing up for any products and services provided by us, submitting any information to us, or otherwise showing your agreement thereon, you will be deemed to have agreed and consented to the terms of this

Data Protection Policy.

“Personal Data” means any data, whether true or false, which can be related to a specific identifiable individual, whether such individual is identifiable from the data itself, or from other information that is available to us. Personal Data includes the personal data collected, used, disclosed, managed and handled in accordance with this Privacy Policy.

As a data subject you have the right to:

access your data;
have your data deleted or corrected where it is inaccurate;
object to your data being processed and to restrict processing;
withdraw consent to having your data processed;
have your data provided in a standard format so that it can be transferred elsewhere; and
not be subject to a decision based solely on automated processing.

If you (a) have any questions or feedback relating to your Personal Data or our Privacy Policy, (b) would like to withdraw your consent to any use of your Personal Data as set out in this Privacy Policy or otherwise, or (c) would like to gain access or make corrections to your Personal Data records, please contact us using the details in the “Contacting Us” section below.

We will generally be able to respond to such queries and/or requests within 30 days.

If you withdraw your consent to any or all use of your Personal Data, depending on the nature of your request, we may not be able to continue to provide its products and/or services to you.

Philippines Privacy Rights Notice

We collect, use, disclose, manage and handles Personal Data that is subject to the Republic Act 10173 - Data Privacy Act of 2012 (“the Act”). Please read this Privacy Policy carefully. By accessing our website, using any services provided by us, signing up for any products and services provided by us, submitting any information to us, or otherwise showing your agreement thereon, you will be deemed to have agreed and consented to the terms of this Data Protection Policy.

“Personal information” refers to any information whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and directly ascertained by the entity holding the information, or when put together with other information would directly and certainly identify an individual.

As a data subject, you have the right to:
be informed that your personal information will be, are being, or were, collected and processed;
access your personal information;
object to your personal information being processed;
suspend, withdraw or order the blocking, removal or destruction of your personal information;
claim compensation if you suffer damages due to inaccurate, incomplete, outdated, false, unlawfully obtained or unauthorized use of personal information;
rectify any inaccuracy or error in your personal information; and
obtain and electronically move, copy or transfer your personal information in a secure manner, for further use.

We will generally be able to respond to such queries and/or requests within 30 days.
If you withdraw your consent to any or all use of your Personal Data, depending on the nature of your request, we may not be able to continue to provide its products and/or services to you.

United States Privacy Rights Notice

California:

This California Privacy Notice (“CA Notice”) supplements our other privacy notices and applies only to California residents. This CA Notice sets forth the disclosures and rights for California residents regarding their information, as required by the California Consumer Privacy Act (“CCPA”), as amended by the California Privacy Rights Act (“CCPA”).

Terms (including defined capitalized terms) used in the CA Notice have the same meanings given in the CCPA and the regulations implementing the CCPA, unless otherwise defined.

Consistent with the “Information we collect" section above, we may collect the following categories of information about California residents ("CA Personal Information"):

Personal Identifiers, including your name, date of birth, address, e-mail address, phone number and other contact media, and information you choose to provide in social media.
Sensitive Identifiers, such as your social security number, passport number, driver’s license and state identification card number.
Characteristics of protected classifications under California or federal law, including racial/ethnic origin, veteran status, gender and disability.
Professional or employment-related information, including your work history, your time and performance at previous employment, information included in your CV/resume and responses to questions presented in the application.
Education information, including your education history.
Other information, such as background checks, including criminal record checks, security vetting, credit history, inferences drawn from any of the information collected, and other details of your eligibility to work.

Please note, we only use the Sensitive Identifiers listed above for recruitment/application purposes and associated reporting and analysis. We do not infer characteristics about you from this information.

Consistent with the "How do we use the information we collect?” section above, we may use the categories of CA Personal Information for the following business purposes:

To receive and review job applications.
To administer and manage your registrations and job applications.
To recruit and select staff for roles we have advertised and for which you have applied.
To ensure our legitimate business interests and legal rights. This includes, but is not limited to, use in connection with legal claims, compliance, regulatory, auditing, investigative and disciplinary purposes (including disclosure of such information in connection with legal process or litigation) and other ethics and compliance reporting requirements.
To meet requirements to ensure you are eligible to work under local laws including immigration laws.
To make deductions from payroll for tax and social security purposes and providing information to tax and social security authorities, as required by law and where you have successfully obtained a role at Hawk-Eye.
To send you email alerts, either directly or via our third party providers, about new roles at Hawk-Eye (where you have given consent for us to do so).

Consistent with the “Sharing information about you” section, we may share the categories of the CA Personal Information your information with other companies in the Sony Group, certain service providers related to our recruitment process, and government agencies for the purposes described above.

Your California Privacy Rights

If you are a California resident, you may have the following rights:

Right to Know: You have the right to submit a verifiable request for information on the categories of CA Personal Information that we collect, the categories of sources of such information, the business or commercial purpose for collecting that information, and the categories of third-party recipients of such information, and for copies of specific pieces of your CA Personal Information collected by us, subject to certain exceptions.
Right to Delete: You have the right to submit a verifiable request for the deletion of CA Personal Information that you have provided to us, subject to certain exceptions.
Right to Correct: You have the right to submit a verifiable request for the correction of inaccurate CA Personal Information maintained by us, taking into account the nature of the information and the purposes of processing the information.
Right to Restrict Use and Disclosure of Sensitive Personal Information: This right only applies to Sensitive Personal Information collected or processed by us for the purpose inferring characteristics about you. As noted above, we do not collect or process your Sensitive Personal Information for the purpose inferring characteristics, and therefore this right does not apply.
No “Sales” and no “Sharing” (i.e., disclosure for cross-context behavioral advertising):

Hawk-Eye does not “Sell” the CA Personal Information of any job applicants. We also do not “Share” the CA Personal Information of any job applicants for cross-context behavioral advertising. Therefore, we do not offer the right to opt-out of the “Sale” or “Sharing” of your CA Personal Information.

How to Exercise Your California Privacy Rights

You can exercise these rights by contacting the relevant privacy contact in the “Contacting Us” section below.

How We Will Verify Your Request:

The processes that we follow to verify your identity when you make a request to know, correct, or delete are described below. The relevant process depends on how and why the request is submitted.

Requests to Know Categories or Purposes: We will match at least two data points that you provide with your request, or in response to our verification request, against information about you that we already have in our records and that we have determined to be reliable for purposes of verifying your identity. Examples of relevant data points include your mobile phone number or your zip code.
Requests to Know Specific Pieces of Personal Information: We will match at least three data points that you provide with your request, or in response to our request for verification information, against information that we already have about you in our records and that we have determined to be reliable for purposes of verifying your identity. In addition, we may require you to sign a declaration under penalty of perjury that you are the individual whose CA Personal Information is the subject of the request.
Requests to Correct or Delete Personal Information: Our process for verifying your identity will depend on the sensitivity (as determined by Hawk-Eye) of the CA Personal Information that you ask us to correct or delete. For less sensitive information, we will require a match of two data points as described in Point No. 1, above. For more sensitive information, we will require a match of three data points and a signed declaration as described in Point No. 2, above.

If we cannot verify your identity based on the processes described above, we may ask you for additional verification information. If we do so, we will not use that information for any purpose other than verification. If we cannot verify your identity to a sufficient level of certainty, we will let you know promptly and explain why we cannot process your request.

Authorized Agents

If an authorized agent submits on your behalf a request to know, correct or delete, the authorized agent must submit with the request either (a) a power of attorney, signed by you, that is valid under California law; or (b) another document signed by you that authorizes the authorized agent to submit the request on your behalf. In addition, we may ask you or your authorized agent to follow the applicable process described above for verifying your identity.

Our Non-Discrimination and Non-Retaliation Policy

We will not unlawfully discriminate or retaliate against you for exercising your rights under the CCPA.

Vietnam Privacy Rights Notice

By accessing our website, using any services provided by us, signing up for any products and services provided by us, submitting any information to us, or otherwise showing your agreement thereon, you will be deemed to have agreed and consented to the terms of this Privacy Policy.

You have the right to ask us for a copy of your personal data; and to correct, delete or restrict (stop any active) processing of your personal data. In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement). Where we have asked for your consent, you may withdraw consent at any time. If you ask to withdraw your consent to us processing your data, this will not affect any processing which has already taken place at that time.

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep. If you have unresolved concerns, you have the right to complain to a data protection authority.

China Privacy Rights Notice

You have the rights to consult, copy, correct, delete, withdraw consent and exercise other legal rights under Personal Information Protection Law of the P.R.C on your personal information. If you would like to exercise these rights, please contact us as described in the “Contacting Us” section below.

To ensure the security of your personal information, we may verify your identity before responding to your request. We may reject any request that is not directly related to your identity, gratuitously repeated, or requires too many technical measures (such as requiring us to develop new systems or to fundamentally change the current practices), and we may also reject any request that is unrealistic or brings risks to the legitimate rights and interests of others.

Children

To submit a job application via this website you must be 18 years of age or older. If you are under 18 and wish to apply for a job that is advertised on this website, please contact us directly by using the details in the “Contacting Us” section below. If you are under 16 years of age, please ask your parent or legal guardian to contact us.

How do we let you know if our policy changes?

Any policy changes, either due to business reasons or future changes in legislation, will be posted on this page and, if substantial, may be promoted on the website or through e-mail notification.

Contacting Us

The data controller for your personal data will be the Hawk-Eye company to which you have chosen to submit an application.

If you have questions about this privacy notice or wish to contact us for any reason in relation to our personal data processing, please contact us using the details below.

Hawk-Eye Innovations Limited

Via our online web form: www.sony.co.uk/support/en/contacts/pim/email On click of this link, you will be redirected to the website of the Sony Group company for the online web form in a new browser tab

By email:
You can also contact us by emailing privacyoffice.SEU@sony.com.

By mail:
If you are in the EU or UK
You can write to us at our business address above, or at

The Privacy Office
c/o Sony Europe B.V. Legal Department,
The Heights,
Brooklands,
Weybridge,
Surrey, KT13 0XW
United Kingdom

By telephone:
If you are calling from England, Wales & Scotland, please dial 0844 8466 555
9am to 6pm, Monday to Friday.
4p per minute from a standard BT line, charges from other networks may vary.

If you are calling from Northern Ireland or Eire, please dial (00 353) 1 413 1771 9am to 6pm, Monday to Friday.

By Contacting the DPO:
You can contact the DPO at Bird and Bird DPO Services SRL, Avenue Louise 235, 1050 Brussels, Belgium or via DPO.Hawk-Eye@twobirds.com

Hawk-Eye Innovations North America LLC

By email:
You can also contact us by emailing hei.na.office@hawkeyeinnovations.com

Hawk-Eye Innovations Saudi for Sports

By email:
You can also contact us by emailing saudi@hawkeyeinnovations.com